The seamless integration of project and documentation management was a vital factor in our choice of Project Office.Jan Poppendieck, Head of the ICE 3 redesign project at DB Fernverkehr AG
With Project Office, make teamwork that is simultaneously agile and reliable your standard procedure. Achieve agreed results within the defined schedule and budgetary framework. The principle: Planning, controlling and implementation do not take place separately but proceed hand-in-hand based on the same information and specifications – at all times and everywhere within your worldwide project and program organization.
- Find the optimum blend of agility and reliability
- For enterprise-wide project organizations
- Speed up processes
- Better team performance
- Better data for project control
You know the story: Conventional tools with sophisticated scheduling functions, on the one hand, and ever more modern collaboration tools, on the other. One thing is clear: Projects that do not always run according to the book are successful if planning, control and monitoring work hand-in-hand. That is exactly what Project Office makes possible. A place where project managers can directly see the progress of the project. And where the planning specifications for the teams are an immediate component of their information environment.
Your company wants to undertake reliable projects that use best practices and observe all compliance regulations. How can your project organization achieve that when you often have to deal with hundreds of projects in distributed teams that are sometimes working across the globe?
Enterprise class infrastructure
The prerequisite is a properly prepared infrastructure. Starting with web access using state-of-the-art HTML5 technology, through multilingual GUIs, multi-project and multi-program support, comprehensive template mechanisms and on to a high-performance security and permissions system. Project Office is precisely this enterprise class infrastructure for your project organization.
Projects depend on the right timing. It is becoming increasingly important for staff to be able to work together unhindered. A vital module that makes this possible is digital workflows. These do two very important things by providing immediate information on impending tasks and, wherever possible, supporting parallel processing. Because no paper is involved and all the current information (product, project and change records) is available to all stakeholders in digital form.
Agile teams and enterprises focus on value added and achieve this with less administrative overhead. The project plan provides a lightweight outline structure. And the teams record and manage the often immense volume of information items such as documents, issues, discussions or markups in a decentralized way in their own areas of responsibility. Here, the top-down and bottom-up approaches work together hand-in-hand.
Information logistics that gives staff what they need
Thanks to its high-performance information logistics, Project Office makes the right information available at the right time and in the right place. You can even map the structure of the product to be delivered by the project. Present user stories directly in the project backlog or on the task board of the teams. And connect open issues and comments directly with the deliverables.
Given the large number of different projects, the best way to support management is to use the principles of management by exception and drill-down. Automatically focus attention on the genuinely problematic projects and risks with key figures such as earned value, milestone trends and FMEA. And help controllers and management to make well-informed assessments by revealing underlying causes almost at the touch of a button.
Project Office supplies the necessary data and reports and, by integrating planning and implementation, ensures that controlling functions as it should in real time.
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