Digital Signatures

Digital Signatures

Verify documents and complex PLM objects faster and meet regulatory requirements

Verify documents and complex PLM objects faster and meet regulatory requirements

Advantages for enterprises and employees

  • Speed up circulation procedures for verification and approval processes
  • Meet regulatory requirements and improve validity control and process reliability

Speed up circulation procedures for verification and approval processes

Digitally sign documents and ensure their validity
You can use digital signatures to stem the flood of paper at your company and speed up processes due to the immediate availability of electronic documents. Define automatically initiated verification and approval workflows for selected documents, e.g. when there is a change in status, and have them signed using a verifiably valid digital signature. This ensures the traceability of your processes and enhances their quality.

Sequential and parallel signatures – avoiding media discontinuities
Digital Signatures significantly speeds up multi-step verification and approval procedures in particular. In cases such as these, you can combine predefined parallel workflows with signing tasks. The user who has been assigned a signing task will see this task in their Task Manager and can execute the signature in the Task Manager itself. By avoiding media discontinuities, you can simplify and accelerate circulation procedures while at the same time providing better protection. When it comes to coordination processes that involve multiple departments or even globally distributed sites, the advantages could hardly be any clearer.

Meet regulatory requirements – improve validity control and process reliability

Conformity with OFTP2 as well as FDA and EU standards
Digital Signatures also provides you with benefits when it comes to increasingly stringent regulatory requirements. Digital signatures are already being recommended in the automotive industry when transferring data via the OFTP2 transfer protocol. They are also accepted by the FDA for strict manufacturing and documentation processes. Digital Signatures allows you to meet the requirements stipulated in the FDA standard 21 CFR Part 11 relating to electronic records and electronic signatures and the corresponding EU directive on electronic identification.

Internal and external signatures on documents and complex data objects
You can apply digital signatures to both electronic documents and straightforward data objects or a combination of the two. Standardized output formats for digital signatures are PDF documents and XML files that can viewed using any browser. Have partners sign contracts or the relevant internal staff and external customers sign requirements or complex structures, for example; released version of articles, together with their BOMs, can also be validated using a digital signature. You benefit from verifiable and legally compliant internal and external signature processes, enhanced process reliability, accelerated procedures, cost savings and protection against fraud.

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