Document Management
Benefits
- Provision of knowledge with intelligent document logistics
- Significantly speed up document research
- Seamlessly integrate Office including Outlook
- Reliable protection of valuable know-how
- Accelerate testing and release processes
- Meet regulatory requirements with less effort
Provide knowledge at every workstation with intelligent document logistics
CONTACT Documents organizes all the documents created during the lifecycle of your products – regardless of whether these are CAD models, manufacturing documents, multimedia files, customer documentation or e-mails. Dynamic folder structures and status monitoring provide a better overview and ensure reliability. Teams, projects and departments use the same documents: enterprise wide and at the press of a button
Making interrelationships transparent – documents as links
Documents are important links in your business processes. Assign your documents to projects, tasks, product components or quality issues. These simple connections to other business objects and their visual representation make complex interrelationships tangible and easy to understand.
CONTACT Documents organizes all the documents created during the lifecycle of your products – regardless of whether these are CAD models, manufacturing documents, multimedia files, customer documentation or e-mails. Dynamic folder structures and status monitoring provide a better overview and ensure reliability. Teams, projects and departments use the same documents: enterprise wide and at the press of a button
Making interrelationships transparent – documents as links
Documents are important links in your business processes. Assign your documents to projects, tasks, product components or quality issues. These simple connections to other business objects and their visual representation make complex interrelationships tangible and easy to understand.
Use high-speed document search with Enterprise Search
The Google-like full-text and free-text Enterprise Search facility allows the entire enterprise document repository to be searched within a matter of seconds. In addition, functions like access rights, autocomplete, intelligent ranking and filtering according to the current status offer your employees further added value in their daily work.
Tool for power users
Searches using wildcards, metadata that can be used in any combination and the integrated preview provide faster results, even when dealing with complex search operations. Clear-cut folder and classification concepts, filter options, freely definable search "favorites" and dynamic project folders are other functions that power users in particular appreciate.
The Google-like full-text and free-text Enterprise Search facility allows the entire enterprise document repository to be searched within a matter of seconds. In addition, functions like access rights, autocomplete, intelligent ranking and filtering according to the current status offer your employees further added value in their daily work.
Tool for power users
Searches using wildcards, metadata that can be used in any combination and the integrated preview provide faster results, even when dealing with complex search operations. Clear-cut folder and classification concepts, filter options, freely definable search "favorites" and dynamic project folders are other functions that power users in particular appreciate.
Integrate the Office world seamlessly into your processes
The availability of digital documents in neutral and consistent viewing formats and their secure archiving opens up the broad use of documents in all corporate processes. All steps for creating and editing documents are supported by the convenient Office integration. In the familiar look and feel of the Windows and Office world, Office documents including Outlook emails are seamlessly integrated into company processes and can be edited directly from the PLM system.
The availability of digital documents in neutral and consistent viewing formats and their secure archiving opens up the broad use of documents in all corporate processes. All steps for creating and editing documents are supported by the convenient Office integration. In the familiar look and feel of the Windows and Office world, Office documents including Outlook emails are seamlessly integrated into company processes and can be edited directly from the PLM system.
Protect your company's know-how
Our authorization system, which is based on protection classes and rules, allows you to link access rights to roles and contents. This allows you to protect your enterprise know-how effectively – regardless of whether, for example, you are making documents related to a research project available to only a small circle of users or excluding certain sites from accessing detailed drawings for certain product groups. Create appropriate rules without the need for elaborate program code.
Our authorization system, which is based on protection classes and rules, allows you to link access rights to roles and contents. This allows you to protect your enterprise know-how effectively – regardless of whether, for example, you are making documents related to a research project available to only a small circle of users or excluding certain sites from accessing detailed drawings for certain product groups. Create appropriate rules without the need for elaborate program code.
Speed up test and release processes
Use the Workflow Designer to develop the appropriate templates for your processes easily and interactively. Make template libraries available to your departments and projects so that tasks can be performed faster and more reliably in a synchronized manner. In addition employees can define workflows as needed on an ad hoc basis. Use the automatic logging facility for end-to-end audit-trail capability and compliance.
Tasks and activities
CONTACT Tasks provides each of your employees with a complete overview of their current tasks. Direct access to the most important documents, context data and sign-off functions help tasks be processed and completed quickly and efficiently. The social media function CONTACT Activities allows your employees to coordinate with each other in the context of their tasks. The information is always available exactly where it is needed.
Use the Workflow Designer to develop the appropriate templates for your processes easily and interactively. Make template libraries available to your departments and projects so that tasks can be performed faster and more reliably in a synchronized manner. In addition employees can define workflows as needed on an ad hoc basis. Use the automatic logging facility for end-to-end audit-trail capability and compliance.
Tasks and activities
CONTACT Tasks provides each of your employees with a complete overview of their current tasks. Direct access to the most important documents, context data and sign-off functions help tasks be processed and completed quickly and efficiently. The social media function CONTACT Activities allows your employees to coordinate with each other in the context of their tasks. The information is always available exactly where it is needed.
Comply with regulatory requirements more easily
Intelligent document logistics also means that all the steps in the lifecycle of a document can be verified. This is where the principle of compliance in process comes into play: Your employees do not have to record information separately in order to comply with various documentary requirements.
From the initial functional requirements, automatically fulfill and confirm compliance with regulatory requirements using best-practice templates. This ensures that your company meets compliance requirements along your entire processes faster and with significantly less effort.
Digital signatures
Digital signatures help create processes that comply with regulations and ensure the authorship and integrity of data and documents. CONTACT Digital Signatures allows you to meet even the strictest of obligations to provide documentation and ensure traceability. You also speed up your circulation procedures and simplify collaboration with suppliers.
Comply with regulatory requirements more easily
Intelligent document logistics also means that all the steps in the lifecycle of a document can be verified. This is where the principle of compliance in process comes into play: Your employees do not have to record information separately in order to comply with various documentary requirements.
From the initial functional requirements, automatically fulfill and confirm compliance with regulatory requirements using best-practice templates. This ensures that your company meets compliance requirements along your entire processes faster and with significantly less effort.
Digital signatures
Digital signatures help create processes that comply with regulations and ensure the authorship and integrity of data and documents. CONTACT Digital Signatures allows you to meet even the strictest of obligations to provide documentation and ensure traceability. You also speed up your circulation procedures and simplify collaboration with suppliers.
Intelligent document logistics also means that all the steps in the lifecycle of a document can be verified. This is where the principle of compliance in process comes into play: Your employees do not have to record information separately in order to comply with various documentary requirements.
From the initial functional requirements, automatically fulfill and confirm compliance with regulatory requirements using best-practice templates. This ensures that your company meets compliance requirements along your entire processes faster and with significantly less effort.
Digital signatures
Digital signatures help create processes that comply with regulations and ensure the authorship and integrity of data and documents. CONTACT Digital Signatures allows you to meet even the strictest of obligations to provide documentation and ensure traceability. You also speed up your circulation procedures and simplify collaboration with suppliers.
Organizing and utilizing enterprise-wide know-how easily and securely
Everything about the document management module in a compact and concise form - download our product information brochure now!
Related Elements
Ensure the compliance of materials with industry and regulatory standards such as REACH and RoHS during the development process
Ensure a transparent view of the materials used in your products
Make sure that only permitted materials are processed
Quality-tested delivery of regulated materials
Seamless documentation of the lifecycle of documents and other PLM objects
With Audit Trails, you can seamlessly trace the lifecycle of documents and PLM objects
Collate important regulatory documents conveniently in folders
Use digital lifecycle records to ensure audit trail capability and improve the utilization of your products and machines
Faster, more reliable availability of project, product and customer documentation
Use integrated project and document management and best practices for your documentation
Integrate in-process documentation in the project plan intelligently and avoid time-consuming subsequent modifications
Automatically generate documentation of deliverables
Be better informed and make faster decisions with 3D product data
Better processes with model data at the push of a button
Visual analyses and decisions with the 3D Cockpit
Easier sharing of model data for team collaboration
3D-PDF, JT & STEP: More possibilities with standards
Digital mockups accelerate product protection
Verify documents and complex PLM objects faster and meet regulatory requirements
Speed up circulation procedures for verification and approval processes
Meet regulatory requirements and improve validity control and process reliability
Further information
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