Document Management
Intelligent document logistics: organizing and utilizing know-how enterprise wide
Master the volume and complexity of documents
Digitalization is leading to an exponential increase in documents. To make the documents you are looking for easy to find, control versions and status precisely and manage content collaboration smoothly, efficient administration is required. This is where traditional network solutions such as SharePoint reach their limits. The increasing volume and complexity as well as the variety of formats require innovative, flexible systems. Companies need a solution that acts as a single source of truth and intelligently utilizes the separation between metadata and document content. Find out how you can efficiently manage, organize and share documents with CONTACT Elements!
Benefits
- Provision of knowledge with intelligent document logistics
- Assign documents to work contexts and make them directly available
- Significantly speed up document research with Enterprise Search
- Seamlessly integrate Office including Outlook
- Reliably protect valuable know-how
- Accelerate testing and release processes
- Meet regulatory requirements with less effort
Provide knowledge at every workstation with intelligent document logistics
CONTACT Documents organizes all the documents created during the lifecycle of your products – regardless of whether these are CAD models, manufacturing documents, multimedia files, customer documentation or e-mails. Dynamic folder structures and status monitoring provide a better overview and ensure reliability. Teams, projects and departments use the same documents: enterprise wide and at the press of a button. Assign your documents to projects, tasks or product components. Integrated workflows and templates, for example for checking processes, allow processes to be controlled and automated with structure. As a result, all relevant documents are available in the respective context at the push of a button.
Provide knowledge at every workstation with intelligent document logistics
CONTACT Documents organizes all the documents created during the lifecycle of your products – regardless of whether these are CAD models, manufacturing documents, multimedia files, customer documentation or e-mails. Dynamic folder structures and status monitoring provide a better overview and ensure reliability. Teams, projects and departments use the same documents: enterprise wide and at the press of a button. Assign your documents to projects, tasks or product components. Integrated workflows and templates, for example for checking processes, allow processes to be controlled and automated with structure. As a result, all relevant documents are available in the respective context at the push of a button.
CONTACT Documents organizes all the documents created during the lifecycle of your products – regardless of whether these are CAD models, manufacturing documents, multimedia files, customer documentation or e-mails. Dynamic folder structures and status monitoring provide a better overview and ensure reliability. Teams, projects and departments use the same documents: enterprise wide and at the press of a button. Assign your documents to projects, tasks or product components. Integrated workflows and templates, for example for checking processes, allow processes to be controlled and automated with structure. As a result, all relevant documents are available in the respective context at the push of a button.
Use high-speed document search with Enterprise Search
The Google-like full-text and free-text Enterprise Search facility allows the entire enterprise document repository to be searched within a matter of seconds. Intelligent functions such as autocomplete, ranking and filtering options, combinable metadata, wildcard searches and the integrated preview quickly lead searches to the desired result. Clear folder and classification concepts, freely definable search favorites and dynamic project folders also provide tangible added value when searching for documents.
Use high-speed document search with Enterprise Search
The Google-like full-text and free-text Enterprise Search facility allows the entire enterprise document repository to be searched within a matter of seconds. Intelligent functions such as autocomplete, ranking and filtering options, combinable metadata, wildcard searches and the integrated preview quickly lead searches to the desired result. Clear folder and classification concepts, freely definable search favorites and dynamic project folders also provide tangible added value when searching for documents.
The Google-like full-text and free-text Enterprise Search facility allows the entire enterprise document repository to be searched within a matter of seconds. Intelligent functions such as autocomplete, ranking and filtering options, combinable metadata, wildcard searches and the integrated preview quickly lead searches to the desired result. Clear folder and classification concepts, freely definable search favorites and dynamic project folders also provide tangible added value when searching for documents.
Integrate the Office world seamlessly
Digital documents are available in neutral, stable viewing formats and archived securely. As a result, they can be used in all company processes. With powerful Office integration, our software supports all steps in the creation and editing of documents. With the familiar look and feel of the Windows and Office world, you can integrate Office documents, including Outlook emails, into your business processes and edit them directly from the PLM system.
Digital documents are available in neutral, stable viewing formats and archived securely. As a result, they can be used in all company processes. With powerful Office integration, our software supports all steps in the creation and editing of documents. With the familiar look and feel of the Windows and Office world, you can integrate Office documents, including Outlook emails, into your business processes and edit them directly from the PLM system.
Protect your company's know-how
Our authorization system, which is based on protection classes and rules, allows you to link access rights to roles and contents automatically. This enables you to protect your enterprise know-how effectively - regardless of whether, for example, you are making documents related to a research project available to only a small circle of users or excluding certain sites from accessing detailed drawings for certain product groups. Create appropriate rules without the need for elaborate program code!
Our authorization system, which is based on protection classes and rules, allows you to link access rights to roles and contents automatically. This enables you to protect your enterprise know-how effectively - regardless of whether, for example, you are making documents related to a research project available to only a small circle of users or excluding certain sites from accessing detailed drawings for certain product groups. Create appropriate rules without the need for elaborate program code!
Speed up test and release processes
Use the Workflow Designer to develop the appropriate templates for your processes easily and interactively. Make template libraries available to execute tasks synchronized, faster and more reliably. Customized workflows can be defined ad hoc. Automatic logging ensures consistent traceability and compliance. CONTACT Tasks provides your employees with a comprehensive overview of all current tasks. Direct access to documents and contextual information help tasks be processed and completed quickly and efficiently. CONTACT Activities allows your teams to coordinate their tasks and access all the information and documents they need directly.
Speed up test and release processes
Use the Workflow Designer to develop the appropriate templates for your processes easily and interactively. Make template libraries available to execute tasks synchronized, faster and more reliably. Customized workflows can be defined ad hoc. Automatic logging ensures consistent traceability and compliance. CONTACT Tasks provides your employees with a comprehensive overview of all current tasks. Direct access to documents and contextual information help tasks be processed and completed quickly and efficiently. CONTACT Activities allows your teams to coordinate their tasks and access all the information and documents they need directly.
Use the Workflow Designer to develop the appropriate templates for your processes easily and interactively. Make template libraries available to execute tasks synchronized, faster and more reliably. Customized workflows can be defined ad hoc. Automatic logging ensures consistent traceability and compliance. CONTACT Tasks provides your employees with a comprehensive overview of all current tasks. Direct access to documents and contextual information help tasks be processed and completed quickly and efficiently. CONTACT Activities allows your teams to coordinate their tasks and access all the information and documents they need directly.
Comply with regulatory requirements more easily
Intelligent document logistics also means that all the steps in the lifecycle of a document can be verified. Thanks to the principle of ‘compliance in process’ and automatic documentation, there is no additional documentation work for your employees. From the initial functional requirements, automatically fulfill and confirm compliance with regulatory requirements using best-practice templates and preconfigurations. This ensures that your company meets compliance requirements through your entire processes faster and with significantly less effort.
Comply with regulatory requirements more easily
Intelligent document logistics also means that all the steps in the lifecycle of a document can be verified. Thanks to the principle of ‘compliance in process’ and automatic documentation, there is no additional documentation work for your employees. From the initial functional requirements, automatically fulfill and confirm compliance with regulatory requirements using best-practice templates and preconfigurations. This ensures that your company meets compliance requirements through your entire processes faster and with significantly less effort.
Intelligent document logistics also means that all the steps in the lifecycle of a document can be verified. Thanks to the principle of ‘compliance in process’ and automatic documentation, there is no additional documentation work for your employees. From the initial functional requirements, automatically fulfill and confirm compliance with regulatory requirements using best-practice templates and preconfigurations. This ensures that your company meets compliance requirements through your entire processes faster and with significantly less effort.
Manage documents integrated into PLM systems
Information and data exchange play a key role in your employees’ daily work. Finding the right information at the correct and current version at any given time is no simple task. Learn more about managing documents integrated into PLM systems.
Related Elements
Ensure material compliance in the development process
Ensure a transparent view of the materials used in products
Make sure that only permitted materials are processed
Quality-tested delivery of regulated materials
Document the lifecycle of documents and other PLM objects seamlessly
Trace the lifecycle of documents and PLM objects seamlessly with Audit Trails
Easily compile regulatory-relevant documents into folders
Ensure traceability with digital lifecycle records and improve the use of products and systems
Provide documentation faster and more reliably
Use integrated project and document management and best practices for your documentation
Integrate in-process documentation in the project plan intelligently and avoid time-consuming subsequent modifications
Automatically generate documentation of deliverables
Get better insights and make faster decisions with 3D product data
Design processes at the push of a button with model data
Use visual analyses and make decisions with the 3D cockpit
Enhance team collaboration by sharing model data
Leverage standards like 3D PDF, JT, and STEP for more possibilities
Accelerate product protection with digital mockups
Verify objects faster, meet regulatory requirements
Speed up circulation procedures for verification and approval processes
Meet regulatory requirements and improve validity control and process reliability
Further information
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